General Information
Hotel/Reservation Information
The ACMP 2010 Annual Meeting will be held at The JW Marriott San Antonio Hill Country Resort. The JW Marriott, a brand new hotel that is opening in January 2010 offers the beauty of the Texas Hill Country combined with nearby city and resort luxury conveniences.
JW Marriott San Antonio Hill Country Resort
23808 Resort Parkway
San Antonio, Texas 78261
The group rate for ACMP will be $219 per night. To reserve your hotel room go to http://www.resweb.passkey.com, call the Marriott central reservation line at 800-266-9432 or call the hotel directly at 210-403-3434 and mention the ACMP Annual Meeting to get the group rate. You must make your hotel reservation by April 29th to get the group rate.
* A resort fee of $20 may be added by each guest to the room rate. The resort fee includes: Wired for business (high speed internet/local & long distance calls), golf bag storage & 20% off the golf retail, access to the resort or spa fitness center (includes fitness classes offered by the spa, 2 signature drinks at 18 Oaks, bicycle rental, 15% off meals in Replenish Spa Bistro, tennis courts access with rackets, bottled water in room (replenished daily). All of the items above represent a $115 value!
Our Leverage to Negotiate Future Hotel Rates Depends on You
Help us maintain ACMP's excellent track record to avoid future attrition clauses in hotel contracts:
- Please do not "book outside the block." Make your reservations in the contracted meeting hotel, using the reservation link or phone number provided.
- Book your room reservation early and as accurately as possible. We recognize that unforeseen conditions may alter plans, but by communicating changes and cancellations early, you allow another participant to fill your vacant room.
- Tell us if you find a lower rate at the contracted meeting hotel over the same dates. ACMP negotiates for the lowest available rate; if you find a lower rate, this may constitute a breach of contract with the hotel.
ACMP will use Salons K ,L, and M on the second Level of the JW Marriott for the Exhibits.
Continuing Education Credits
CAMPEP - MPCEC TRANSCRIPTS:
Application will be made to the Commission on Accreditation of Medical Physics Education Programs, Inc. (CAMPEP) for approval of the program in order to provide medical physics continuing education credits (MPCEC) to qualified medical physicists attending the Meeting. For each hour of verified attendance (this includes symposia and proffered sessions) 1 medical physics continuing education credit (MPCEC) will be awarded.
Following the meeting, ACMP will provide CAMPEP with participant contact information, credits earned, and the appropriate processing fees in order for individual participants to access their personal 2010 ACMP Annual Meeting transcript via the CAMPEP online MPCEC Repository database. Please be advised, CAMPEP transcripts are viewable via the CAMPEP online MPCEC Repository database. Participants will not receive a hardcopy CAMPEP transcript. Should a participant need a hardcopy of the 2010 ACMP Annual Meeting transcript, an individual may order a hardcopy transcript from CAMPEP. View details here.
Note: Individuals registered as Companions are not eligible for MPCEC.
CONTINUING EDUCATION MEETING PROGRAM OBJECTIVES
- Review basic knowledge of diagnostic and therapeutic techniques.
- Conduct sessions on the current state of the art and standards of practice.
- Provide a peer interchange forum for exchanging information and concepts.
ONLINE EVALUATION SYSTEM: (Available May 22 - June 18)
- To obtain credit, attendees must complete an on-line evaluation survey.
- The survey will be available online Saturday, May 22 thru Friday, June 18.
- Attendees must complete the survey by June 18 in order to receive CAMPEP credit.
- After the meeting, registrants will be contacted with instructions for viewing the meeting transcript via the CAMPEP website. The transcript will list a description of the sessions and the number of continuing education credits obtained.
- Please note your badge I.D. will be required in order to complete the CEC evaluation survey.
On-Line Evaluation System is Closed
Travel Arrangements
Apply early for your Visa!
Visa applicants are advised to apply as soon as they decide to travel to the United States, and at least three to four months in advance of their travel date. The following sites have additional information on applying for a visa:
Need a Visa letter inviting you to the ACMP Annual Meeting? Generate one here.
Air Travel
The JW Marriott San Antonio Hill Country Resort is approximately14 miles from the San Antonio International Airport.
Directions from San Antonio International Airport:
Exit the airport heading North on Hwy 281. Travel approximately 12 miles to TPC Parkway which is at a light
and only goes right (it is called something else going left). Drive approximately 2 miles up TPC Parkway and the resort will be on the left.
Car Rental
The following is a list of Airport on-premise rental car companies:.
- Alamo—Airport
8530 Eastern, San Antonio, TX 78216
210-824-1841 - Avis Rent A Car
1-800-831-2847 - Budget--Airport
430 Sandau Rd., San Antonio, TX 78216
210-824-0737 - Enterprise--SA Airport
10150 Highway 281 N., San Antonio, TX 78216
210-348-6806 - Hertz--Airport
10219 John Saunders, San Antonio, TX 78216
210-841-8800 - National—Airport
8530 Eastern, San Antonio, TX 78216
210-824-1841
Limousine/Airport Shuttles
Ground Transportation from San Antonio International Airport
- Cab fare is approximately $35.00 to the hotel.
Dates to Remember
| Dates | |
|---|---|
| January 13 | Web site activated to receive electronic Young Investigator abstract submissions. |
| January 19 |
|
February 19 |
Deadline for receipt of Young Investigator 250 word abstracts and supporting data. |
| Young Investigator authors notified of presentation disposition. | |
| Meeting Registration Deadline to receive Discounted Registration Fees. | |
| TBD | Annual Meeting Scientific Program available on ACMP.org |
| |
On-line registration closes. On-site registration only after this date. |
| April 29 | Last day to make Hotel Reservations at the ACMP group rate. |
| May 22-25 | ACMP Annual Meeting –The JW Marriott San Antonio Hill Country Resort |
| June 18 11:59 PM EST |
Deadline to complete the on-line evaluation in order to receive CAMPEP Credit (equivalent to CME category 1) |
Meeting Attire
The meeting attire is business casual for the ACMP Annual Meeting.
San Antonio Points of Interest
The San Antonio Convention and Visitors Bureau has a comprehensive page for visitors. More links are below:
Special Services
ADA Accessibility
ACMP wishes to take any steps required to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act. If any such services are necessary in order for you to participate in the ACMP annual meeting, please communicate your needs well in advance by marking the "special needs" box when pre-registering.
Companions
A Companions' Welcome Lounge will be available to registered companions of the ACMP's 27th Annual Meeting in Grand Rivers Suite 3152 of the JW Marriott.
Hours of Operation: |
|
|---|---|
| Saturday, May 22 - Monday, May 24 | 8:00 am - 5:00 p.m. |
| Tuesday, May 25 | 8:00 am - 11:00 a.m. |
Child Care
The ACMP will not be sponsoring child care during this meeting. The concierge at your hotel may be able to assist you with special child care arrangements.
Contact Us
For general meeting information, please contact acmp@acmp.org
For meeting program questions, please contact Laurie Hayden.
For registration or exhibit questions, please contact Kathleen Dwyer.
For all other meeting questions, please contact Corbi Foster.