Exhibitor Representative
Each Exhibitor must name one person to be their representative in connection with installation, operation, and removal of the exhibit. Such representative will be authorized to enter into necessary service contracts for which the Exhibitor will be responsible.
Use of Exhibit Space
Exhibitors agree not to assign or sublet any space, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.
All activities of each Exhibitor must be confined to the Exhibitor's allotted exhibit space other than entertainment and social functions. Exhibitor representatives must be in the space rented on the exhibit floor and are not admitted for the purpose of viewing other exhibits, except by invitation of other Exhibitors. No persons, firms, or organizations not having contracted with Exhibit Management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities.
Hours of Exhibitor Access to Displays
Exhibitors wearing Exhibitor badges may enter the exhibit hall from 7:00 am - 7:00 pm each day of the exposition. Should an Exhibitor require additional time for the maintenance of computer hardware and/or software said Exhibitor must receive permission from Exhibit Management.
Exhibitor Personnel - Food and Beverage
All food and beverage must be ordered through The Fairmont Olympic Hotel. Exhibitors WILL NOT be allowed to bring food or beverages into the building or purchase them from outside caterers.
Contact:
Leigh Walker
Conference Services Coordinator
Fairmont Olympic Hotel
411 University Street
Seattle, WA 98101
Telephone: 206-621-1700 ext. 3246
Fax: 206-467-1503
Leigh.Walker@Fairmont.com
NOTE: Products such as individually wrapped candy or mints for consumption are acceptable.
Badge Control
The official ACMP badge must be worn whenever an Exhibitor representative is in the exhibit hall. Exhibitor badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other Exhibitors. False certification of any individual as an Exhibitor's representative, misuse of Exhibitor's badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be considered a substantial violation of the rules. Violators will be fined $300.00 per incident and the individual(s) in question will be escorted from the meeting.
Exhibitor Activities
Exhibitors agree not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official program of the ACMP Annual Meeting, whether such activities are held at or away from the Exhibit Hall. However, Exhibitors are allowed to hold staff meetings at any time, as long as only exhibitor personnel are involved.
Should you need assistance in planning an event to be held in a location other than one of the official Fairmont Olympic hotel meeting rooms, please contact Hadijah Robertson Kagolo.