The following Rules and Regulations have been developed to assist in effectively administering the exposition and to promote continuity in exhibit design and setup for displays at the ACMP Annual Meeting and Technical Exhibits. All Exhibitors are considered equal regardless of size and are given equal opportunity, within reason, to present their product in the most effective manner to the audience.

Move In and Out

Delivery of materials and equipment is to be made to the Fairmont Olympic LOADING DOCK. The dock is located on Seneca Street, across from the hotel, between 4th and 5th Avenues. IF YOU HAVE MORE THAN (1) ITEM PLEASE USE THE LOADING DOCK.   Exhibitors are responsible for moving their equipment.  

EXHIBITORS ARE EXPECTED TO UNPACK, SET UP, PACK AND REMOVE THEIR OWN MATERIAL.  ITEMS SHIPPED IN ADVANCE TO THE HOTEL SHOULD BE ADDRESSED AS FOLLOWS:

Fairmont Olympic Hotel
411 University Street
Seattle, WA 98101

ATTENTION: BANQUET DEPARTMENT
HOLD FOR: ACMP 2008 Annual Meeting
Exhibitor Name

Exhibit Design

The regulations listed herein are presented to create and maintain an open atmosphere on the exhibit floor. In designing exhibits, good judgment and consideration for neighboring exhibitors and attendees should be primary objectives.

Display Arrangement

Exhibits will be so arranged as not to obstruct the general view, nor hide the exhibits of others.

Issues Common To All Display Types

Americans with Disabilities Act (ADA)

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800-514-0301) and from web site www.usdoj.gov/crt/ada/infoline.htm.

Structural Integrity

All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors.

Exhibitors should ensure that any display fixtures are designed and installed properly to support the product or marketing materials to be displayed upon them.

Flammable and Toxic Materials

All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flameproofing certificate should be available for inspection.

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility.

Electrical

Every exhibit facility has different electrical requirements; however, minimum guidelines are suggested:

Storage

Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers or packing materials under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the Table area, so long as these items do not impede access to utility services, create a safety problem or look unsightly.

Demonstrations

As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation and demonstration areas to ensure compliance.

Special caution should be taken when demonstrating machinery or equipment that has moving parts, or any product that is otherwise potentially dangerous. Sound demonstrations should not exceed 85 decibels. Additionally, demonstrations should only be conducted by qualified personnel.

Sound/Music

In general, exhibitors may use sound equipment in their displays so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the display rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels.

Exhibitors should be aware that music played in their displays, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.